About the role

We are looking for a responsible, organized, and proactive Office Assistant to join our team and help ensure the smooth day-to-day operation of our office while providing administrative support to HR activities. The Office Assistant is responsible for ensuring the smooth, organized, and comfortable day-to-day operation of the office. The role also provides administrative support to HR functions, contributing to efficient daily operations and continuity of internal processes.

Key responsibilities

• Office Management
  • Maintain the overall organization, cleanliness, and comfort of the office.
  • Ensure that the kitchen, meeting rooms, and common areas are properly stocked with necessary supplies.
  • Organize the purchase of office and household supplies.
  • Maintain inventory records, monitor stock levels, and provide inventory updates between the 20th and 22nd of each month.
  • Handle the receipt of items containing QR codes and ensure the corresponding QR codes are properly processed.
  • Prepare workstations for new employees.
  • Coordinate with suppliers and service providers.
  • Arrange orders, deliveries, and reservations, including transportation, restaurants, hotels, and other related services.
• HR, Organizational & Administrative Support
  • Answer incoming phone calls and manage general correspondence.
  • Coordinate incoming and outgoing mail and maintain the relevant log.
  • Organize the delivery and receipt of documents, envelopes, and other items.
  • Print, copy, scan, and archive documents and contracts.
  • Support the onboarding process for new employees, including document preparation, distribution of welcome packages, and provision of necessary information.
  • Assist with interview coordination, including scheduling meetings, welcoming candidates, and preparing meeting rooms.
  • Support the organization of team events, meetings, corporate events, and other internal initiatives.
  • Assist with the preparation and distribution of internal communications.
  • Perform other administrative and organizational tasks as assigned by the direct manager.

Required qualifications

• 1+ year of experience in an administrative, office support, or coordination role is preferred.
• Strong organizational skills and attention to detail.
• Good time-management and prioritization skills.
• Strong communication skills.
• Strong sense of responsibility.
• Proactive and able to work independently.
• Flexible and adaptable in a changing environment.
• A collaborative and team-oriented mindset.

Perks & benefits

Health benefits Paid time off Professional development Third-party discounts

Wellness programs Corporate events Telecom services